Assistant to CEO & Team – Startup Operations (Netherlands)
Location: Netherlands | Hybrid | Part-time | Payroll
Role summary
As Assistant to the CEO & Team at IProLoop in the Netherlands, you will keep daily operations running smoothly in a fast-moving startup environment. You support the CEO and key team members with scheduling, coordination, documentation, and structured follow-ups—turning priorities into action and ensuring reliable execution. Startup experience is a plus; strong assistant experience and the willingness to learn our business fields are equally welcome.
What you’ll do
Manage calendars, meetings, and priorities; prepare agendas, notes, and action items
Drive follow-ups and task tracking across the team, partners, and service providers
Coordinate communication with clients, experts, and partners in a professional and timely way
Prepare and format documents (emails, briefs, proposals, meeting summaries, internal templates)
Support operational routines: document management, checklists, simple process improvements
Assist with onboarding activities and maintain updated records and team documentation
Support travel, event, and on-site coordination within the Netherlands when required
Handle ad-hoc tasks and research to support leadership and execution
What we’re looking for
Experience as Executive Assistant / Team Assistant / Operations Assistant (or similar business field)
Strong organization, reliability, and a hands-on “get it done” mindset
Excellent communication skills in English (Dutch is a strong plus; German welcome)
Discretion and professionalism when handling confidential topics
Confident with digital tools (Microsoft 365 / Google Workspace, Teams/Zoom, task tools)
Ability to prioritize, work independently, and adapt quickly
Nice to have
Startup or scale-up experience
Familiarity with one or more of IProLoop’s fields: Procurement, ERP Solutions, Network & Cloud Security, Training/Academy
Experience supporting sales/admin workflows (CRM updates, proposal coordination, follow-ups)
What you can expect
Direct collaboration with leadership in an international setup
High responsibility and visibility across the organization
A supportive team culture with clear priorities and room to grow
How to apply
Send your profile (CV or LinkedIn) and a brief note/motivation highlighting your assistant experience, language skills (EN/NL/DE), and your preferred working model (freelance/contractor or payroll) to.
