Assistant to CEO & Team (m/f/d) – Startup Operations
Company: IProLoop (Germany UG / Netherlands B.V.)
Location: Any Region (remote / hybrid)
Contract: Full-time / Part-time / Payroll or Contractor
Experience: Minimum 5 years, ideally in a startup or scale-up environment
What you’ll do
- Manage calendars, meetings, and priorities; prepare agendas, notes, and action items
- Drive follow-ups and task tracking across the team, partners, and service providers
- Coordinate communication with clients, experts, and partners in a professional and timely way
- Prepare and format documents (emails, briefs, proposals, meeting summaries, internal templates)
- Support operational routines: document management, checklists, simple process improvements
- Assist with onboarding activities and maintain updated records and team documentation
- Support travel, event, and on-site coordination within the Netherlands when required
- Handle ad-hoc tasks and research to support leadership and execution
What we’re looking for
- Experience as Executive Assistant / Team Assistant / Operations Assistant (or similar business field)
- Strong organization, reliability, and a hands-on “get it done” mindset
- Excellent communication skills in English (Dutch is a strong plus; German welcome)
- Discretion and professionalism when handling confidential topics
- Confident with digital tools (Microsoft 365 / Google Workspace, Teams/Zoom, task tools)
- Ability to prioritize, work independently, and adapt quickly
Nice to have
- Startup or scale-up experience
- Familiarity with one or more of IProLoop’s fields: Procurement, ERP Solutions,
- Network & Cloud Security, Training/Academy
- Experience supporting sales/admin workflows (CRM updates, proposal coordination, follow-ups)
What you can expect
- Direct collaboration with leadership in an international setup
- High responsibility and visibility across the organization
- A supportive team culture with clear priorities and room to grow
How to apply
Send your profile (CV or LinkedIn) and a brief note/motivation highlighting your assistant experience, language skills (EN/NL/DE), and your preferred working model (freelance/contractor or payroll) to hr@iproloop.com.
